Stephanie Aerni Orphanage & School in Uganda

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Children without families are the most vulnerable people in the world.

Brooke Randolph

EXECUTIVE SUMMARY

 

The main purpose of the proposed Stephanie Aerni Orphanage & School project is to provide 600 orphaned and vulnerable children with:

 

1- Adequate accommodation for a better living conditions through building a customized orphanage

2- High quality education through building and runing a new school

3- Access to comprehensive, quality health care services through applying our own health center solution for children's clinics

4- Food security through implementing a sustainable agricultural and livestock farming

5- Access to clean drinking water through implementing a sustainable renewable energy powered water supply system

6- Access to electricity using renewable energy power systems.

 

At the moment, the housing situation of our orphaned children lacks of every single healthy and normal living condition as you might see in the pictures below. Currently we are moving the children to a new bigger and healthier homestead, which we are going to rent for the next two years (September 2018-September 2020), during which we will be building the permanent orphanage and school. This temporary homestead can be used to accommodate 200 children untill we build our own orphanage and school in the near future. The monthly rent of the homestead is 280$.

 

In order to start our activities towards the permanent solution, we are planning to secure 5 acre of land for this project. This piece of land costs 5000 USD.

LOCATION

 

The area is in Mukono Distinct, Kyaggwe County, in Nakifuma Sub County.This location lies approximately 26kilometers (16 mi), by road, northeast of Mukono, where the district headquarters are located and approximately 46 kilometers (29 mi), by road, northeast of Kampala, Uganda's capital, The coordinates of Nakifuma are:0°32'27.0"N, 32°47'24.0"E (Latitude:0.5408; Longitude:32.7900).

BACKGROUND

 

In Mukono district like any other areas of Uganda, there is a growing number of Orphaned and homeless children (street children) as a result of HIV/AIDS among many other reasons. In addition to this, children are often abandoned with no way of tracing their family members. Many of these children live in communities where there are widespread misconceptions about the causes of HIV/AIDS. Over the past few years, the number of orphans and vulnerable children living in Uganda has been escalating at an alarming rate. In 2004, the number of orphans was estimated to be 1.8 million and by 2009 that number had grown to nearly 2.6 million. Over one million of those children have lost their parents to HIV/AIDS-related complications and the following are their problems.

After their parents passing on as a result of HIV/AIDS-related complications, children are shunned by neighbors and community members in fear of contracting the disease. Orphans find themselves isolated within their communities, surrounded by those who are unwilling or unable to reach out to them. Many of these children are deprived of their basic needs due to high levels of poverty. Nearly half of the population lives below poverty line, out of which 19% are children. Uganda’s rural areas in particular struggle with a very high poverty rate. Poverty breeds desperation and leads people to many drastic choices. Children get killed, trafficked or sold as slave labor. Some children get rejected by their families for small body deformities and treatable medical conditions. Orphaned and abandoned children stay hungry, malnourished, and often diseased. Because we believe in Children's rights, we cannot sit back and watch these children suffer alone yet we can do something to restore their priceless lives and provide them with hope for the future. This is what we fight to achieve through our „Stephanie Aerni Orphanage & School“ project together with our local partner organization: SOVKAP_Uganda.

OBJECTIVES

 

  • To construct and manage an Orphanage, a Clinic for children, a Kindergarten and a Primary School for orphaned and abandoned children who are between 0 and 15 years old.
  • To develop infrastructure facilities as well as income generating activities that  ensure the financial independance of the project and the sustainability of all project activities and sustenance of project outcomes after the initial/primary grant expires.

PROJECT OUTPUT

 

The Stephanie Aerni Orphanage & School will improve the standard of living of at least 600 orphans and vulnerable children as well as another 400 children living with poor parents through quality accommodation, education and healthcare.

Planned is the construction of the following:

I- Three class room blocks with each block having departments as.     

  1.  BLOCK A (Early Childhood Development (Baby class, Middle and Top)
  2. BLOCK B (3 classrooms for Primary P1 to P3)
  3. BLOCK C (4 classrooms for Primary P4 to P7)

 

II- Three Dormitory blocks, One (1) for boys and Two (2) for Girls that will accommodate 600 beneficiaries. Those blocks include:

  1. DEPARTMENT 1 with 4 units
  2. DEPARTMENT 2 with 4 units
  3. DEPARTMENT 3 with 4 units.
  4. DEPARTMENT 4 for Staff members that will accommodate 25 Staffs since each department will accommodate 5 Staff members.

At the moment our Staff members come from a far distance and we don’t have accommodation for them.

III- Library Department, Office and Clinic Department

IV- Store, Kitchen and Dining Hall department

Considering some other communities where hunger, poverty and illiteracy is affecting orphans, disable children and vulnerable children. The construction of school will solve all this problems by training and equipping them with skills to become self-reliant in their communities and Illiteracy will be eradicated at the same time.

Images of current situation

Images of the temporary housing solution

Images of one proposed permanent solution

A) SCHOOL CONSTRUCTION:

1) Early Childhood Development (KINDERGATEN)

a) Baby Class

b) Middle Class

c) Top Class

 

2)PRIMARY SCHOOL

a) Lower Primary from 1, 2, 3 and 4

b) Upper Primary from 5, 6 and 7

3) DOMITRIES

a) 1 Department for boys

b) 2 Departments for girls

 

4) STAFF RESINDENCE / Departments (for 25 staffs)

5 Departments (each with five 5 units)

5) OFFICE AND CLINIC

a)  1 Department with 4 units

Head teacher’s office and Reception, Staff room, Library and Clinic

7) STORE, KITCHEN AND DINING HALL (that can occupy 1000 children)

 

Day care and Early Child hood Development           4 Units (24000x6000)mm

(6300x6300) mm each class.

Lower primary – p.1 to p.4          4 Units (25200x6300) mm

(6300x6300) mm each class.

Upper primary – p.5 to p.7          3 Units (18900x6300) mm

(6300x6300) mm each class.

Administration block

-Head teacher’s office and  Reception

-Staff room

-Library

- Clinic

 

 

5 Units

 

(3750x6300) mm

(5750x6300) mm

(9450x6300) mm

(6300x6300) mm to be partitioned.

 

Dining Hall, kitchen and store           3 Units (9000x42000) mm
Dormitories

2 Girls

1 Boys

 

3 Units

 

(9000x18000) mm

 

(9000x18000) mm

Staff quarters          5 Blocks (7500x15600) mm each compartment containing two rooms (3000x3000) mm and a store (1500x1200) mm.
Toilets 5 BLOCKS, 1kindergarten,     2 Staffs Quarter, 3 both girls Dormitories, 4 Boys Dorm, 5 For lower and upper school.

 

 

PROJECT ACTIVITIES

1- Identification and registering more orphan vulnerable children.

2- Constructing of the primary school.

  • Management meetings

4- Contracting engineers and constructions

5- Monitoring, assessment and evaluation of the project

 JUSTIFICATION OF THE PROJECT

1- There are increasing numbers of   children who are illiterate due to loss of parents due to HIV/AIDS and vulnerable due to poverty related issues that affect them from acquiring standard education and to some have dropped out of school.

2- There is favorable peaceful environment.

3- The government policy encourages intervention mechanisms of voluntary organizations.

4- There is open support by local and international communities.

FEASIBILITY

The project activities are feasible because:

1- The construction materials are available within the area.

2- The required equipment can be obtained within the country at favorable costs.

3- The infrastructure favors the project since there is electricity, piped water and accessible road.

4- The project will create new jobs

PROJECT IMPLEMENTATION

FIRST PHASE – Preparation (First Quarter)

1- Acquiring the needed land.

2- Transferring the land documents to the NGO.

3- Contracting the engineers and contractors.

4- Preparations for the resources, tools, equipments, and necessary documents to be used at the site.

5- Preparation of the resources to be used that is the tools equipments and necessary documents.

6- Holding community meetings.

7- Looking for the needed staff to work with that is manager (part time), secretary/ Cashier (part time), store keeper.

SECOND PHASE – Implementation Proper (Second Third Quarter)

1- Purchase of the materials.

2- Distribution of necessary equipment.

3- Construction setting off.

THIRD PHASE – Terminal Period (Fourth Quarter)

1- Assessment/Evaluation of the project.

2- Preparation of documentary report to be sent to the donor agency.

 

MONITORING AND EVALUATION

Project monitoring will be done on a daily basis to ensure that the project objectives are in place. This will be achieved through;

QUICK BOOKS

Financial tracking system will be put in place to monitor cash flows, expenditures and purchases. For security and reliability quick books accounting data base is to be used and will be managed by the chief accountant. Income and expenses will be entered into the system and regular reconciliations are to be done.

REPORTING

We expect to send quarterly operational report about the progress of the project, every after two months and a comprehensive report will be sent every after four monthscovering; financial status, project activities so that the participating donors can review how the donations given are used in accordance with the vision of the center.

MANAGEMENT

For any project to succeed, proper and efficient management is essential in order to realize good returns on investment. Both buying materials and construction process are labor-intensive projects. For maximum production, buying materials, monitoring of work, evaluation, must be well coordinated by a qualified manager. Below are the estimated budgets for the required work to be done as the project;

ESTIMATED BUDGET FOR THE CONSTRUCTION OF ONE BLOCK WITH FOUR UNITS.

NO            ITEMS          QTY      UNIT COST       TOTAL USD
1   CEMENT   300   38.000 11.400.000 3166.67
2   BRICKS   30.000   300 9.000.000 2500
3   SAND   48 Trips   280.000 13.440.000 3733.34
4   HOOP IRON   8   150.000 12.000.000 3333.34
5   IRON BARS [Y2]   60   35.000 2.100.000 583.34
6   RING WIRES [R7]   48   13.000 624.000 173.33
7   BINDING WIRE   40   5.000 200.000 55.56
8   WIRE MESH   12 Bundles   38.000 456.000 126.67
9   TIMBER   150X50X42

100X50X340

300X25

 

   12.000

8.000

20.000

504.000

2.720.000

500.000

140

755.56

138.89

10   WOOD  PRESERVATIVES   5 JERRYCANS    20.000 100.000 27.78
11   KALITUNSI   60    5.000 300.000 83.33
12   KIRUNDU   90   7.000 630.000 175
13   IRON SHEETS   150   48.000 7.200.000 2000
14   RIDGES   20   7.000 140.000 38.89
15   NAILS   220 Kgs   5.500 1.210.000 336.11
16   DPM   4 Rolls   5.500 22.000 6.11
17   DPC   4Pcs   12.000 48.000 13.33
18   GRAVEL/ AGGREGATES

[STONES]

  15   400.000 6.000.000 1666.67
19   DOORS   3   200.000 600.000 166.67
20   WINDOWS   9   250.000 2.250.000 652
21   WHEEL BARROWS   4   150.000 600.000 166.67
22   SPADES   5   12.000 60.000 16.67
23   HOES   5   10.000 50.000 13.89
24   PANGAS   3   10.000 30.000 8.33
25   HAMMERS   2   10.000 20.000 5.56
26   BOWSAW   2   24.000 48.000 13.33
27   AXLE SAW   3   10.000 30.000 8.33
28   PICK  AXE   3   20.000 60.000 16.67
29   WATER 6 Trips-15000litres   250.000 per

Trip

1.500.000 416.67
             GRAND TOTAL 73.842.000SHS 20511.67$

 

However there are other needed expenditures as below,

  1. Labor – 40% of the total quotation.
  2. Miscellaneous – 500.000shs.---------------138.89$
  3. Transport of the different items to the site – 4.000.000shs.
  4. Water installation.
  5. Electrical installation.
  6. Extracting the foundation.
  7. Machinery [Negotiable].
  8. Painting -----silk sinlye---26.000shs--------------------7.23$

--Weather Guard---270.000shs---------75$

-- Paste-----200.000shs--------------------55.56$

-- Prima-----100.000shs-------------------27.78$

-- Under coat----57.000shs---------------15.84$

-- Rollers------10.000shs-------------------2.78$

-- Brush-----5.000shs-----------------------1.389$

-- White cement-----70.000shs----------19.45$

BELOW IS THE ESTIMATED QUOTATION OF THE TOILET WITH EIGHT STALLS AND TWO BATH ROOMS.

NO       ITEMS      QTY    UNIT COST    TOTAL     USD
1  CEMENT   115 Bags 38.000 4.370.000 1213.89
2   IRON SHEETS   14 Pcs 48.000 672.000 186.67
3   STONES   5 Trips 400.000 2.000.000 555.56
4   BRICKS   13.500 Bricks 300 4.050.000 1125
5   SAND   14 Trips 280.000 3.920.000 1088.89
6   DOORS   9 100.000 900.000 250
7   VENT PIPE   4 20.000 80.000 22022
8   HOOP IRON   2 Bundles 150.000 300.000 83033
9   MAN HOLE COVER   4 50.000 200.000 55.56
10   TIMBER   45 8.000 360.000 100
11    NAILS   40Kgs 5.000 200.000 55.56
12    IRON BARS   Y12-12PCS

Y16-11PCS

35000

55000

420.000

605.000

116.67

168.06

13    GULLEY TRAPS   2 10.000 20.000 5.56
14    WIRE MESH   6 30.000 180.000 50
15    BINDING WIRE   15 5000 75.000 20.83
16   FACIAL BOARDS   9 20.000 180.000 50
17   DPM   8 Meters 3.000 24.000 6.67
18   DPC   3 Pcs 12.000 36.000 10
19   DISABLED HANDLES   4 Pcs 20.000 80.000 22.22
20  B.R.C  1 250.000 250.000 69.44
21  GUTTERS 2
22  PIT DIGGING 6X26X10 40.000 Per FT 400.000 111.11
23  SOAK PIT DIGGING 5X7 15.000 Per Ft 105.000 29.17
24  PAINTING
25  DRAINAGE 80.000 22.22
26 HARD CORE   2 Trips   450.000 900.000 250
TOTAL     20.407.000 5668.61
27  MISCELLENEOUS      3%   612.210 612.210 170.06
28 TRANSPORT      5%   1.020.350 1.020.350 283.43
29 LABOUR      30% 6.122.100 6.122.100 1700.58
         GRAND TOTAL 28.161.660SHS 7822.68$

 

 

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